⏰ Full-time 🌏 Berlin on-site
At Jamie, we're building a meeting agent that creates company-wide conversational context and eliminates busywork around meetings. With Jamie, companies can capture knowledge effortlessly, make smarter decisions faster, and focus on what really matters: execution, not admin.
As our team grows, we need someone who makes sure Jamie is a great company to work at and that our founders and team can operate at their best. Someone who keeps our office running, creates a smooth employee experience, and brings structure to the schedules, travel, meetings, and administration behind a fast-moving company.
We move fast, take ownership, and aim high. We're a small, ambitious team that believes in autonomy, accountability, and constant learning. Everyone here has real responsibility and impact.
We value progress over perfection, initiative over titles, and action over meetings. If you notice that something is missing, broken, or unnecessarily complicated, you take ownership and fix it.
We're looking for an Office & People Operations Manager to own the operational backbone of our team.
You'll make sure our Berlin office is clean, stocked, organized, and a place where people genuinely enjoy working. You'll support the entire employee lifecycle, from recruiting and onboarding to HR administration, feedback cycles, and offboarding.
You'll also work closely with our founders, supporting them with calendar management, meeting preparation, travel, expenses, and follow-ups.
This is a hands-on role. One day you might improve our onboarding process or coordinate payroll documents. The next, you'll organize an international trip, prepare a founder meeting, manage our cleaners, or make sure the office is fully stocked. All parts of the role are equally important.
🏢 Own the office - make sure our office is clean, organized, welcoming, and always has the food, drinks, supplies, and equipment the team needs.
🤝 Manage suppliers and service providers - coordinate cleaners, landlords, repairs, deliveries, office suppliers, and other external partners. Track invoices, expenses, and the office budget.
🗓️ Support the founders - manage calendars, coordinate internal and external meetings, prepare relevant context, track follow-ups, and make sure important topics keep moving.
✈️ Own travel and team logistics - book flights, trains, hotels, transfers, and restaurants. Prepare itineraries, handle last-minute changes, and organize retreats, offsites, and company events.
👋 Own day-to-day people operations - coordinate recruiting, onboarding, offboarding, employee documentation, and HR administration.
🫶 Improve the employee experience - be the first point of contact for everyday HR questions and help organize feedback cycles, team rituals, benefits, and initiatives that make Jamie a great place to work.
⚙️ Build scalable processes - turn recurring tasks into clear checklists, templates, policies, and automated workflows so our operations continue to work as the team grows.